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For those who are willing to change with time, here is a five-step strategy help you through each phase:
1. Defining the structure
Start with a preliminary hypothesis that outlines your data needs, sourcing team structure, project timeline, and spendability.
2. Analyzing your potential
Evaluate your financial constraints to determine your bargaining position and cost savings. Define your prequalifiers to screen your potential suppliers.
3. Establishing a baseline
Define sourcing groups and product categories and accordingly identify supplier markets.
4. Implementing agreements
Issue your RFPs and plan your negotiations. Formulate fresh supplier agreements while ensuring complete supplier integration.
5. Identifying the best practices
Identify the best industry practices that meet your business goals and improvise through constant benchmarking.
Integrating Supply Chain Management for Instant Benefits
Today every organization needs to integrate technology and operations in order to be successful, and the sourcing industry is no exception. Integration brings tremendous benefits to supply chain management in terms of improved customer satisfaction, increased flexibility, improved productivity and on-time delivery. An integrated supply chain can make your processes flexible and resilient when circumstances are unfavorable. It empowers you to control operations across the entire supply chain driving end-to-end solutions. Here’s how:
• Working with your suppliers from the start by developing mutually beneficial campaign objectives will eliminate the possibility of potential clashes and ensure that everything runs smoothly.
• When your timelines will allow a reasonable allowance to your supplier base, it will become easier to establish deadlines.
• Upfront discussions and consistent communication will make it easy to know how each side can make the partnership more productive and profitable.
• Having a third-party facilitator or a mediator who can bridge the gap created by differences in language and culture can be highly beneficial in avoiding miscommunication and making the procurement process more manageable
• A collaborative effort on recognizing each other’s achievements will incorporate a sense of ownership in both the parties and bring them closer as a team. This approach helps in avoiding prospective issues.
• A top-down communication approach will keep all the channels open and keep the staff members involved and aware at every step. This makes the order-processing faster and efficient.
Key Benefits of an Integrated Procurement Process
Today’s dynamic business environment demands constant improvisation on every front – from quality improvement and cost reduction to reduced cycle time and improved responsiveness. To create a competitive edge, it is essential to make the entire sourcing process specific and measurable. This needs that you refine every process end-to-end to ensure complete transparency and compliance. You can employ integrated software solutions to realize the above-mentioned goals. The business benefits that you can derive by automating your procurement process are: sustainable savings, compliance with sourcing policies, reduced operational costs, smarter buying decisions, streamlined contracts, reduced supplier risks, increased visibility and improved accountability.
Overcoming Barriers in B2B Sourcing
The economic slowdown is creating more pressure on sourcing companies to pursue operational excellence by cutting down costs and eliminating inconsistencies. Here are five steps you can implement to streamline your sourcing process:
• Identify savings opportunities and use them for negotiating with vendors
Knowing the overall organizational spend will help in identifying opportunities to save, and the same can be used to drive down the cost when negotiating with vendors.
• Develop a centralized vendor database
This will allow you to manage supplier relationships efficiently and keep your processes streamlined.
• Improve collaboration with suppliers
Investing time and effort in enhancing relationships with suppliers will ensure that your processes move ahead smoothly and you achieve new levels of operational excellence.
• Automate contract management
Use a software solution to define your vendor’s performance metrics. This will allow you to manage every aspect of your contract in a transparent and timely manner from inception to finalization.
• Standardize processes to drive operational efficiency
Standardization can save time and reduce cost when it is combined with automation. This efficient approach simplifies everything right from requisitions to payments.
You can gain sustainable sourcing success by transforming your traditional procurement procedure into a fully-integrated, technology driven approach by leveraging industry knowledge and best procurement practices.
Embracing Change: The Optimal Procurement Model
As globalization continues to drive radical changes in the business arena, companies are being forced to revamp their practices. Even those with a global reach are rethinking their strategies to deliver better and faster services. This has given rise to different sourcing models that include both shared services and outsourcing. Let us take a look at how these models work and identify the one that can be aligned with your business goals:
1. Shared services
This model entails complete consolidation of scattered resources to build a strong brand. It typically needs a substantial investment and distributes the risk between parties. It ensures complete internal control and leverages proven technologies.
It involves contracting the in-house activities for increased flexibility and operational efficiency.
3. Joint Venture
When a company jointly executes operations to deliver services without having a physical presence in a vertical market, it is termed as a joint venture and this is a feasible option for those who lack experience and industry knowledge.
Under this model, an agency outsources the operations until they are streamlined and once the services are delivered, the assets are transferred to the client. This approach works for those who do not have any major experience or skills and lack the knowledge of laws and compliance of the country where they are delivering services.
5. Hybrid Model
This is the most prevalent and popular sourcing model which focuses on outsourcing low-value processes to retain complete control over high-value activities. This is a practical approach for companies operating across multiple locations and looking for short-term solutions.
Whatever model you may choose to go with, integrating operations and consolidating units across geographical boundaries is sure to boost your efficiency and create a competitive edge.
Source: Excella Worldwide
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